How to Invoice as a Sole Trader: UK & General Guide
Sole traders invoice in their own name, not a company name. The format is simpler than limited companies but must still be professional and complete.
Sole Trader Invoice Requirements
Include your full legal name (trading name if different), address, contact details, unique invoice number, date, description of services, amount, and payment terms.
Do Sole Traders Need a VAT Number?
Only if registered for VAT (turnover exceeds £90,000 in UK). Do not charge VAT without registration.
Sole Trader vs Limited Company Invoices
| Sole Trader | Limited Company |
|---|---|
| Your personal name | Company name |
| No company number | Company registration number |
| Simpler format | Director details may be required |
Record Keeping
Keep all invoices for at least 5 years (UK HMRC requirement). Digital copies are acceptable.
Free Sole Trader Invoice Template
Create sole trader invoices instantly — add your name, services, and download PDF free.